Section 504 Procedures

Section 504 Procedures

A parent, school staff or student may refer a child for a Section 504 evaluation. If a staff member suspects that a child may have a disability under Section 504, a referral is required.

The parent, staff member or student completes the Section 504 Referral Form and submits it to the Section 504 Chairperson.The Section 504 Chairperson is the School Counselor. Parents may request and receive staff assistance in completing the referral form.

The Section 504 Chairperson will:

  1. Appoint appropriate members to the Section 504 Team
  2. The 504 Team must include individuals knowledgeable about the student and the results of appropriate evaluations. (For example, the child's classroom teacher, school psychologist anywhere appropriate reading specialist, building principal or related service provider.)

The Section 504 Chairperson will:

  1. Notify the parents/guardians of the referral in writing using the Notice of Section 504 Referral Form.
  2. Notify parent/guardians of due process rights using the Section 504 Parent/Student Rights Form.
  3. Contact parents/guardians to determine whether additional test are necessary.
  4. Complete Section 504 Consent for Additional Testing or Determination that No Tests are Necessary and send to the parents/guardians.
  5. The Section 504 Chairperson will contract the parent/guardians to establish a mutually agreeable time and date for the Section 504 Team meeting to determine eligibility. The Section 504 Chairperson will complete and send the Invitation to Section 504 Meeting Form to the parents/guardians and to all members of the Section 504 team. Generally, the Section 504 Team will meet to determine eligibility (and if the child is eligible, develop a Section 504 Plan and placement) within 60 days after receiving parent consent for the evaluation, or if no additional tests are necessary, within 60 days of providing the parent with notice that no additional test are necessary.
  6. The Section 504 Team, including the parents, convenes to determine whether the student has a disability under Section 504. The team will use the Section 504 Evaluation Meeting Report and Determination of Eligibility Form to document the discussion that occurs during this meeting.
  7. If the Section 504 Team determines that the student has a Section 504 disability, the Team will document the necessary accommodations on the Section 504 Plan Form. The Team must include any regular or special education and related aids and services that are necessary to meet a student's individual needs as adequately as the needs of non-disabled students. The Section 504 Team must also determine the appropriate educational placement for the student to receive the accommodations in the Section 504 Plan and complete the Parent Consent for Initial Placement Form.
  8. If the child is not eligible for Section 504, the Section 504 Chairperson will send a copy of the Section 504 Evaluation Meeting and Determination of Eligibility Form to the Special Education Office for review. After the review has been completed, the Section 504 Chairperson will send a copy of the Section 504 Evaluation Meeting and Determination of Eligibility Form to the parents/guardians. The Section 504 Chairperson will place a copy of this form in the student's file OR If the child is Section 504 eligible, the Section 504 chairperson will send a copy of the  Section 504 Evaluation Meeting and Determination of Eligibility, Section 504 Plan, and the Parent Consent for Initial Placement Forms to the Special Education Office for review. After the review has been completed, the Section 504 Chairperson will send a copy of all these forms to the parents/guardians. The Section 504 chairperson will place a copy of this form in the student's file and to appropriate staff.
  9. The Section 504 Team will review the Section 504 Plan as necessary, but at least once per calendar year. The Section 504 Chairperson will send parents the Invitation to Section 504 Meeting in advance of any Section 504 meeting. During the annual review of a Section 504 plan, the Team must also determine the appropriate educational placement for the student and complete the Notice of Continuing Section 504 Placement Form. The Section 504 chairperson will send the updated Section 504 Plan and the Notice of continuing Section 504 Placement Form to the Special Education Office for review. After review has been completed, the Section 504 Chairperson will send the Section 504 Plan and placement form to the parent/guardian. The Section 504 Chairperson will also place a copy of the Section 504 Plan and placement in the student's file and appropriate staff.
  10. The files for all transfer students will be reviewed following district procedures.If a Section 504 Plan exists or if any District Staff member has reason to believe the transfer student is a child with a disability under Section 504, the District will initiate a referral for a suspected Section 504 disability. The District will either adopt the sending school district's Section 504 Plan, initiate a re-evaluation or convene a Section 504 Team to develop its own Section 504 Accommodation Plan.
  11. If a parent/guardian requests information regarding a Section 504 due process hearing,staff should direct the parent/guardian to the Director of Pupil Services for additional information. You may contact the Director of Pupil Services by call the office at (920) 766-6100.

If any staff member, parent, student, or community member has questions regarding these procedures, please contact the office of pupil services by telephone at (920) 766-6100.

 

  • Kaukauna Area School District
  • 1701 County CE, Kaukauna, WI 54130
  • Phone: (920) 766-6100
  • Fax: (920) 766-6104
  • Kaukauna Area School District
  • 1701 County CE, Kaukauna, WI 54130
  • Phone: (920) 766-6100
  • Fax: (920) 766-6104
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